SECTION 51 MANUAL FOR DNS COETZEE CC T/A AFRICA4U
Introduction to DNS Coetzee CC T/A Africa4U
Africa4U is a family owned and managed company that specializes in web site design as well as the designing of promotional materials such as letterheads, business cards, pamphlets, brochures, etc.
We have lately started to expand our product range by offering our clients the opportunity to allow us to embroider their logo onto clothing such as caps, T-shirts, Golf-shirts etc.
We are also computer and software resellers.
We do not employ any staff and the husband and wife team, who are the owners of the business, carry out all work.
PARTICULARS IN TERMS OF THE SECTION 51 MANUAL
1. Contact details
Registration Number: 2003/005355/23
Contact Person: DNS Coetzee
Postal Address: Po Box 110593, Hadison Park, 8306
Physical Address: 12 Walmer Street, Albertynshof, Kimberley 8300
Telephone number: 082 372 3777
Fax Number: 053 832 3409
E-mail Address: email@example.com
2. The section 10 Guide on how to use the Act
The Guide will be available from the South African Human Rights Commission by not later than August 2004. Please direct any queries to:
South African Human Rights Commission:
The Research and Documentation Department
Postal address: Private Bag 2700
3. Records available in terms of any other legislation
Value-Added Tax Act No. 89 of 1991;
Income Tax Act No. 58 of 1962;
Close Corporations Act No. 69 of 1984
Companies Act No. 61 of 1973
Electronic Communications and Transactions Act No. 25 of 2002
Insolvency Act No. 24 of 1936
Occupational Health and Safety Act No. 85 of 1993
Promotion of Access to Information Act No. 2 of 2000
Trademarks Act No. 194.of 1993
Regional Services Councils Act No 109 of 1985
Finance Act No 35 of 2000
Copyright Act No 98 of 1978
Please note that while we have made every effort to identify all pertinent legislation, we cannot guarantee that all legislation has been included. Should you be aware of any specific legislation that should be included and which has been omitted, please contact the Information Officer of the Company. Your assistance in this regard is appreciated.
4. Access to the records held by the private body in question
to the records held. Records which are available without a person having to
request access in terms of this Act in terms of section 52(2) [Section 51(1)(c)]
This information can be defined as operational information needed in the day to
day running of the company and is generally of little to no use to persons
outside the company. (Examples of such information are:
Requisitions, internal phone lists, company policies, contracts, etc).
Access to certain records may be or must be denied on the grounds set out in the Act.
Mandatory grounds for refusal include but are not limited to :-
Information for the protection of the privacy of individuals
Information for the protection of commercial information and
confidential information of third parties
Information privileged from production in legal proceedings
Commercial information of the company
All information on our web site is available free of charge.
5. Records that may be requested:
· Financial Statements
· Tax Records
· General Correspondence
· Information relating to transactions of a financial nature (e.g. invoices and payments)
· Banking Records
· Marketing Information
· Customer Information
· Software Licenses
6. The request procedures
Form of request:
In order to comply with our obligations in terms of PROATIA the company has authorized and designated Mr. DNS Coeztee to deal with all matters relating to PROATIA. In order to request access to a record please complete the Request for Access Form which is available at http://www.sahrc.org.za
We will respond to your request within 30 days of receiving the request by indicating whether your request for access has been granted.
Please note that an application for access to information can be refused in the event that the application does not comply with the procedural requirements of the Act. In addition, the successful completion and submission of an access request form does not automatically allow the requestor access to the requested record.
The request form must be completed CLEARLY and COMPLETELY in block letter.
If access to a record/information is granted, our response will include:
· An indication of the access fee that should be paid upon gaining access (if any);
· An indication of the form in which the access will be granted
If access to a record/information is denied, our response will include:
· Adequate reasons for the refusal
If your request for access is granted, you will be able to gain access to the requested records as soon as is reasonably possible and once the access fee has been paid.
Access will be granted to a record if the following criteria are fulfilled:
· The record is required for the exercise or protection of any right;
· The requestor complies with the procedural requirements in the Act relating to a request; and
· Access to the record is not refused in terms of any ground for refusal as contemplated in Chapter 4 of Part 3 of the Act.
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee.
Every other requester, who is not a personal requester, must pay the required request fee as prescribed by the act
We will notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
After we have made a decision on the request, the requester will be notified.
If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
8. Other information as may be prescribed
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
9. Availability of the manual
This manual is available at the following places:
At the offices of the business free of charge
At the SAHRC
In the Gazette
On our website http://www.africa4u.co.za/paia.htm